Time Clocking Money Saver

Inaccurate Time Reporting Impacts Your Bottom Line

Small business have many methods to track time from an old punch clock to spreadsheets to the honor system.  Time cards get lost, hours misreported, not to mention break and lunch times.  Inaccurate time reporting lead to lost revenue to both the employee and employer and dissatisfaction on both sides.

Determine the Impact

How much time on a weekly basis to you spend calculating employee hours?  As a business owner, your time is money.  Multiple the number of hours recording hours into your payroll system by your hourly rate.  Lets not mention how many extra hours get clocked by employees rounding up to the nearest 15 minutes.  Start looking at automating employee time  clock functions allow accurate management of employee hours including start, breaks, lunch and end of day.

Start saving today

You've decided to get back the 2-4 hours of your week imputing hours into your payroll system and accurately record employees hours down to the minute, using automation.  You're next payroll week goes like this.  1) Employees login into  an IP Phone with their UserID and PIN when they arrive to work.  2) They clock out during breaks and lunch. 3) They clock out at the end of the day.  4) Both employee and employer can view hours worked on the phone and send a copy to their e-mail address.  5)  Employer exports time card data from the system into Quickbooks, excel, csv or pdf format.  Every minute is accurately recorded and easily exported electronically.

Summary

The ability to automate any part of your business, down to time tracking, not only simplifies your life  as a business owner, but also tracks payroll expenses and increases employees satisfaction.  Determine the  impact inaccurate time reporting has to your business and talk to your trusted advisor about ways to mitigate the impact.

NonStop Networks, LLC

Cisco Unified Communications Solutions

http://www.nonstopnetworks.net | http://forum.nonstopnetworks.net

Focused on solving problems for small and medium sized businesses who are frustrated that their communication systems are letting them down, worried about security and concerned with rising technology cost.  Helping businesses communicate effectively and efficiently with customers and staff - anytime, anywhere.

Don't Run Your Business Like the Krusty Krab

If you have ever watched Sponge Bob Square Pants, you know how inefficient the Krusty Krab runs. What if there was a way for Mr. Krab's to increase employee productivity, improve customer satisfaction and increase revenue?

First, Mr. Krab's is always running out of his office checking the kitchen and cash register. If he had a Cisco IP Video Surveillance system, he could manage up to 16 Cameras and see what is going on right from his color ip phone. Add the 2-way audio and he could tell Squidward to get back to work from his desk, while counting his money.

Second, the staff is constantly being side-tracked by signing and dancing (Sponge Bob) or falling asleep on the job (Squidward). Only if Mr. Krabs had a system to alerts his staff of daily task that needed to occur, rather than spending his time keeping them on track. With IPCelerate integrated into the Cisco Small Business Communications Systems, he could add daily task management with escalation alerts if they are not completed.

Finally, How does Mr. Krabs keep track of Sponge Bob and Squidward's time? With an integrated time clock in the Cisco UC500 Office in a Box, Time Clock is a free add-in. He would be assured that only the time worked is paid for and have a way to track breaks, lunch, export data into Quickbooks and have an at-a-glance view of hours worked.

Summary

We all know how cheap Mr. Krabs is. The Cisco Small Business Communications System (i.e UC500) is an all-in-one office in a box that includes your network, voice, video, wireless and security that won't break the bank.

NonStop Networks, LLC

Cisco Unified Communications Solutions

http://www.nonstopnetworks.net | http://forum.nonstopnetworks.net

Focused on solving problems for small and medium sized businesses who are frustrated that their communication systems are letting them down, worried about security and concerned with rising technology cost.  Helping businesses communicate in real-time with customers and staff - anytime, anywhere.

There is no warranty in the information listed. It is always recommended that your seek the advise of a trusted professional.

Three VoIP Applications for Your Business - Part I

There has to be an easier way.  Are you struggling with day to day operations and know there has to be something that can make simple task easier? 

This series will provide information on solutions to automate routine day to day tasks.

1.  Staff Management

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  Time Clock - Toss the manual time clock and have your employees punch in digitally on an IP Phone, record lunch and breaks. Their hours can be viewed on the phone or emailed to them.  Their manager and payroll can also view hours.  Hours worked can be exported into excel, csv or Quickbooks format.
  
  
  
• Scheduling - How do your employees ask for time off or get their schedule?  Automate vacation requests and approvals with a VoIP System and IP Phone.

2.  Task Management

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  Do you have a high turn-over rate and continually train new employees?  Automate routine task by setting alerts to display on your IP Phone.
  
  
  
• Escalation alerts to management can be configured when employees do not acknowledge or complete task.

3.  Reminders / Notifications

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  How do you notify employees of office closures or delayed openings?  Automate pre-recorded calls with a Voice over IP System.
  
  
  
• It is time consuming and expensive to have full time staff making appointment reminder calls to clients or patients.

Summary

Hopefully this blog gave you some ideas on how Voice over IP Applications can assist in enabling your business to be successful through technology.

NonStop Networks, LLC
Cisco Select Partner

Kansas City Cisco Unified Communications Solutions

Voice - Video - Network - Wireless - Security